Van Rental 101: Passenger Vans, Cargo Vans & Money-Saving Tips

Van rental gives you a larger vehicle, whether a passenger van for a group trip or a cargo van for moving, when you need extra space. This guide covers how to rent a van, compares leading van rental companies, and reveals how to get the best price on anything from an 8-passenger minivan to a 15-passenger van. Whether you're planning a family road trip or a DIY move, we've got you covered.

Types of Van Rentals – Which Do You Need?

Passenger Van Rentals (Minivans, 12-15 Passenger Vans)

Passenger vans are ideal for family vacations, group travel, sports teams, and church groups. Common seating capacities include 7-8 seats for minivans, and larger vans with 12 to 15 passenger capacities. Popular models include the Chrysler Pacifica and Ford Transit. Many rental agencies offer 12 passenger van and 15 passenger van options for large groups.

Cargo Van Rentals (Moving Vans & Commercial Vans)

Cargo vans typically feature two seats and a spacious, empty cargo area perfect for moving furniture, equipment, or deliveries. Common models include the Ford Transit Cargo Van. Cargo vans are great for DIY moves and small business needs. Companies like U-Haul, Home Depot, Enterprise, and Budget have specialized divisions renting cargo vans and moving vans.

When to Rent a Van vs. a Car or SUV

Consider renting a van instead of a car if you're traveling with five or more people and luggage or when moving large items. Cargo vans offer significantly more space and convenience compared to SUVs for moving purposes.

How to Rent a Van – Step by Step

Step 1 – Plan Your Needs (Size and Dates)

Determine the van size you require—whether a minivan, 12-passenger, 15-passenger, or cargo van. For moving, measure larger items to ensure they fit. Book early, especially during peak seasons like summer or holidays.

Step 2 – Find Van Rental Providers

Not every rental company offers vans. Major providers such as Enterprise, Hertz, and Budget offer nationwide van rentals, with Enterprise known for its extensive selection. Specialized providers like U-Haul focus on cargo vans.

Step 3 – Compare Prices and Options

Use comparison tools or OTAs to compare van rental costs. Typically, vans cost about double an economy car rate, ranging from around $90/day for minivans to $150–$200/day for 12-passenger vans. Check mileage policies and look for discounts.

Step 4 – Check License and Age Requirements

Most van rentals require drivers to be at least 25 years old. Standard U.S. licenses are sufficient for passenger vans. Verify any specific restrictions for larger vans and always confirm insurance requirements.

Step 5 – Booking the Van

Reserve the van using a credit card and confirm the pickup location. Large vans may only be available at certain branches or airports. Be aware that deposits may be higher than regular car rentals.

Step 6 – Inspecting and Using the Van

Inspect thoroughly for damage upon pickup and ensure all seatbelts and seats are in good condition. For cargo vans, verify tire conditions and loading capacity. Avoid low-clearance areas with larger vans. Return vans refueled and on-time to avoid extra charges.

Van Rental Costs – What to Expect

Rental costs vary based on van size, rental duration, location, and season. On average, passenger vans cost about $180/day, minivans around $90/day, and cargo vans about $20–$30/day plus mileage fees. Rates for 12-passenger vans typically range between $150–$200/day.

Example Cost: A two-day 12-passenger van rental in Los Angeles might cost:

• Base rate: $120/day x 2 = $240
• Taxes & fees: ~$60
• Young driver fee (if under 25): $50
  Total: ~$350

Best Van Rental Companies and Options

Not all rental companies offer vans, but major providers include:

• Enterprise: Extensive selection for passenger and cargo vans.
• Budget: Offers competitive rates on minivans and passenger vans.
• Hertz: Reliable rentals, premium options in select locations.
• U-Haul/Penske: Specialized in cargo vans and DIY moves, offering competitive base rates.
• Specialty Services: Platforms like Turo offer peer-to-peer rentals, often cheaper, starting around $17/day.

Van Rental Tips and Tricks

• Book Early: Van availability is limited, especially during peak times.
• Weekday Rentals: Cheaper than weekends, particularly for moving.
• Drive Cautiously: Vans require wider turns and longer braking distances.
• Check Seat Removal Policies: Some passenger vans allow seat removal for cargo purposes.
• Insurance Check: Confirm your personal insurance covers larger vans.
• Fuel Costs: Vans consume more fuel, budget accordingly and opt for unlimited mileage if needed.

Van Rental FAQs

How much does it cost to rent a 12 or 15 passenger van?

A 12-passenger van typically costs $150–$200/day, while a 15-passenger van may exceed $200/day depending on location and demand.

Can I drive a 15-passenger van with a regular license?

Yes, a standard U.S. driver's license is sufficient, though renters typically must be at least 25 years old.

What is the cheapest way to rent a van?

Compare prices online, consider peer-to-peer options like Turo, AirportVanRental and book early. Avoiding peak seasons and weekends can also reduce costs.

Do car rental companies rent cargo vans?

Yes, companies like Enterprise, Budget, and U-Haul rent cargo vans, often under dedicated truck or van rental divisions.

Can I rent a van one-way?

Possible, but limited. Expect hefty drop-off fees, particularly for passenger vans. Always verify with the rental company.

Are there mileage limits on van rentals?

Passenger vans typically include unlimited mileage, while cargo van rentals often charge per mile.

What size van do I need for moving?

A cargo van suits studio or one-bedroom apartment moves. Larger homes may require box trucks or multiple trips.

Conclusion: Whether moving or traveling, renting a van simplifies your journey. Equipped with these tips, you're ready to secure the perfect van rental at the best price. Safe travels, and enjoy your extra space!